Add / Remove Stock (Corrections)

Every now and then you'll want to update the number of items in stock manually. Perhaps you've lost or damaged stock, or you have received stock and you don't need a Purchase Order for it.

Learn more about stock takes

Increase Stock

1. Go to Products > Add inventory.
2. Enter the name of the product and select the warehouse to increase the stock quantity for.
3. Click Search.
4. When the item is listed, click Add items.
5. Enter the quantity to add and specify the cost value to use; this is used for valuing your stock in accounts.
6. If you're using warehouses locations, select where the item is stored.
7. Enter a reason for the adjustment, so you know why the figures were changed.
8. Click Add items close the window.

Your stock value and quantities are immediately updated. The following accounting entries are made:

Decrease Stock

1. Go to Products > Remove inventory.
2. You will be prompted to go to the Stock Detail report, click the link to jump straight to it.
3. Use the filters (or QuickSearch box) to locate the product.
4. Click the edit pencil icon next to the quantity.
5. Enter the quantity to remove and a reason for the change. It is important to keep a record of why your stock quantity has reduced.
6. Click Remove Items and close the window.

If you're using "Cost of Sales" accounting, the following entries will be made:

Note: This method of removing stock will not release any original Purchase Order for you to re-receive items. If you made a mistake receiving inventory from a PO, then use the method below:

Making a Correction by Deleting a Batch

If you want to remove items from the system in order to re-receive them again (or remove the batch completely to delete a PO) then you need to DELETE the stock. This will delete the whole batch, which includes all other items received on the PO at the same time.

1. In a similar fashion to the write-off process above, visit the stock detail report and find the items you want to remove.
2. Click the Delete icon (red cross), which will open a window.
3. Click Delete Batch.

This deletes the goods-in entry (batch) and makes accounting transactions to reverse the original process.