Merging Purchase Orders

When you are raising multiple purchase orders to the same supplier it can be useful to combine all those orders onto one order, simplifying the tracking of your purchases. You might use this function if you're cloning sales to purchase orders all week and then want to send one order to your supplier at the end of the week.

You will be able to merge purchase orders as long as:

• They are all for the same supplier
• They are all for the same warehouse (if you are using multiple warehouses)
• You have not received any of the stock
• You have not received the invoice

Once the merge has been confirmed a new purchase order reference is generated and the originals are deleted. This new purchase order will contain all the order lines and notes from the original separate purchase orders.

Merge Purchases Orders

Once you have created multiple purchase orders, use the following steps to merge them onto one new purchase order:

1. Go to Purchases > List Purchase Orders.
2. You will need to filter by the supplier, you must do this by clicking on their name in the listing. If you have a long listing you can use the filters to search for their orders by name, but you must still click on their name for the system to recognise the name filter has been applied.
3. (Multi-warehouse only) in the filters, select the warehouse the orders are for.
4. Once the orders are displayed, tick the checkboxes next to each purchase order to merge.
5. Click the Merge purchase order button.
6. A warning message will be displayed, click OK to continue.

A new purchase order is generated and the original orders are deleted.