What can't I receive a purchase invoice when inventory is part received?
Brightpearl is designed to prevent purchase invoices from being posted against orders where some of the inventory has been received to help ensure the correct asset value is recorded. Think about the following scenario - You placed an order with your supplier (created a PO) and received some items at value A, you then receive the invoice (for all items) at value B and then you receive the rest of the items at value B. Using the Stock Transit Code method of purchase accounting, it's pretty complex to figure out what needs to go directly into assets and what needs to go through cost of sales as the "value change [between goods receipt and invoice]" correction.
I've received the inventory on a purchase order, what do I do when my purchase invoice shows a different price?
Don't worry, Brightpearl will handle all the accounting adjustments that are needed when this happens. Find out more here.
When do purchases update accounting?
When you receive the inventory and when you invoice.
Learn more about accounting for products/inventory
How do I correct a purchase invoice?
You can't make any changes to an invoice, if it's incorrect you will need to raise a purchase credit and match it against the invoice on the supplier account (Allocate payment screen). You can either raise a credit for the difference or credit the whole amount and create a new purchase order and invoice with the correct details.
I have received the wrong amount, what do I do?
You can easily edit the quantity received on your purchase. Search for and open the purchase order and click on the received amount on any item line; this will take you to the goods-in report. To edit any amount received on the order tick the checkbox next to the item and then click the Update quantity button above. As long as you have enough on hand inventory you can unreceive items. This is not the same as a stock correction; a stock correction removes items from stock but will not be related to a purchase. You can learn more about unreceiving items here.
Why do I get a warning message about zero cost when receiving inventory?
It is really important for your accounting that inventory is recorded at its actual cost, this is recorded as the value your inventory has to your business. It's also used when items are sold; the sale price less the cost gives you the profit. There may be occasions where you do need to receive an item with zero cost, but in most cases you will want a cost.
