Accounts, Tax and Price Rules

Accounts/Nominal Code Rules

The nominal code used on Sales Orders and Purchase Orders is generated by the following settings:

1. The nominal code setup on the customer/supplier record takes precedence. You can see this setting below the customer/supplier name on the order after saving.
2. If there is no customer/supplier nominal code, then the product nominal code is used.
3. If Brightpearl can't find a code for the product, it will be assigned to your default sales/product code, go to Setup > Company> Accounting: Nominals.
4. You can manually override any nominal code for existing line items.

Tax Code Rules

The tax code used on Sales Orders and Purchase Orders is generated by the following settings:

1. The tax code setup on the customer/supplier record takes precedence. You can see this setting below the customer/supplier name on the order after saving.
2. If there is no customer/supplier tax code, the product tax code is used.
3. If Brightpearl can't find a code for the product, it will be assigned your default tax code, go to Setup > Company > Banking and Financials.
4. You can override this code once the item is on the order of course.

Net & Gross Price Modes

If you're selling to end users at retail prices, you'll probably be wanting to display and quote prices including tax. If you're selling to trade buyers or wholesale customers, then it's more common to be quoting and displaying exclusive of tax. This is how you handle it in Brightpearl:

1. Set up your Price Lists so that the trade (b2b) price lists are shown excluding tax, and your retail (b2c) price lists are shown including tax.
2. Every time you view a price in Brightpearl, the system will look at the price list involved and show you either net (ex tax) or gross (inc tax) figures. Tax inclusive prices are shown underlined.
3. When you create an order for a customer or supplier, the price list used is inherited from the contact. The price mode of the order (inc or ex tax) is inherited from the price list, but you can change it if you want to.
4. When you're viewing an order in Gross mode, then the tax column does not display.
5. Printed templates will always show in the same way; depending on the columns you have set up in the sales settings screen.