Purchase Order Management Software

Brightpearl's online purchase order management software is fully integrated with your CRM, accounts and inventory management software centralizing control and management of you orders. Purchasing is quicker and more efficient so you can easily process orders at the click of a button. Available via the web and completely customizable, you get great flexibility and save yourself heaps of time as well.

Visibility	Simplify	Flexibility
•   Both you and your vendor have a record of the order •   Ability to store additional data against orders e.g. specs or job sheets •   Flexible filtering of orders for easier tracking of your orders	•   Integrated with accounts for easy reconciliation with invoices •   Vendors have direct access to orders via the web portal •   Ability to bypass inventory and drop ship orders direct to vendors	•   Customize purchase order templates for your company & brand •   Build your own workflows to suit your own business processes •   Add custom fields and reminders for your purchase orders

Visibility Each purchase order is linked to your CRM, accounts, inventory and much more so you can pull information that you need straight through to the purchasing screen meaning that you can see everything about a purchase order at a glance. Brightpearl's purchase order management software even allows you to add files and notes on the purchase order screen letting you store any additional data you might need against the purchase order itself. Both you and your vendor is automatically generated a PDF of a purchase order. It is also appended to the vendor's timeline in the CRM system creating a record of when the PDF was generated and what was ordered when. So you can be certain that there will be no more misunderstandings between you and your vendor, and that your orders will always be correct. Filter and schedule your purchase orders by date to get complete visibility of when orders are due to arrive. As Brightpearl's purchase order management software is integrated with your inventory management system, any products you have requested from a vendor will automatically be updated to show they are "on order", so your warehouse will always know the status of any orders you have in progress.

Simplify Vendors can log directly in to the web portal to collect purchase orders, as well as to update or acknowledge any tracking information as well. Meaning you don't need to waste precious time on the phone taking down this information and manually updating the system yourself. Brightpearl will email you a notification of any updates, keeping you in the know about what a vendor has done in the portal. So you get to relax, and can use the time you've saved to get on with growing your business. When you order a product, you can print barcodes from within Brightpearl, once they are received by your warehouse these can then be attached to products and will match up to your purchase order system automatically. So you get a complete end-to-end record of your products as they come in and out of your inventory. This way you always know exactly how much an item cost to purchase, where it's located and how much you sold it for. If you need to get an order to a customer super-fast then you can create drop-ship purchase orders as well. This lets you bypass your inventory process entirely by getting your vendor to send it directly to them. All this is integrated with your accounts so it is incredibly easy to reconcile your purchase order against your invoice payments as soon as they come in.

Flexibility Brightpearl's purchase order software lets you build your own workflows for purchasing that suit your business processes. Your workflow can have as many stages to an order as suits your processes, and you can give them any name you want. Plus because you can set reminders for items left on particular statuses for a certain amount of time you'll never forgot an order, extremely handy for reminding you to chase any back orders. Purchase orders in Brightpear's purchase order management software are also customizable. Use the powerful HTML template tool to add bespoke touches to your purchase orders, like adding your company's logo, to make your business stand out as a professional brand. Plus if you ever need extra information on your purchase orders it is simple to add custom fields so you can add whatever data you want.