Product Groups & Variants
Variants are products which have different attributes or options to choose from, such as size, color, material, length or pattern.
In Brightpearl, variants are managed in product groups. Each variant in a product group is connected by having the same name as its sisters; they are then uniquely identified by assigning options and option values.
An option is the type of attribute a product has, for example, color or size. These are managed in Brightpearl at Settings > Products / Inventory > Options.
An option value is the actual attribute detail, for example, for the option of "Color" the option values might be "red", "blue" or "white"; for the option of "Size" the option values might be "small", "medium" or "large". Option values are managed in Brightpearl at Settings > Products / Inventory > Option Values.
Products which have been assigned options and option values are variants.
Variants can be manually created or imported using a spreadsheet.
When manually creating variants only a single generic product is created, against which options and option values are then assigned. Assigning options and option values will automatically clone the generic product and create a separate product record for each different combination of the option values.
When importing variants, each different variant must be listed in the file with exactly the same name. Having the same name will ensure the items are grouped as sisters. In order to assign option values to the products, the options must be included as columns. Options must pre-exist in Brightpearl at Settings > Products / Inventory > Options before they can be added to import data maps, but new option values can be created as part of the import by selecting the relevant checkbox at the point of import.
Brightpearl products can be assigned a maximum of four different options, for example, color, size, material and pattern.
If additional options are required, they can be entered into the product name, for example, "women's jersey" and "men's jersey", where each are then assigned color, size, material and pattern.
Product groups allow variants to be easily managed. Updating data on one variant record in the group will automatically update all other variants in the group. This applies to the following fields:
- Name (unless specifically choosing to not update the sisters, which will consequently separate the item from the group)
- Short description
- Long description
- Custom fields
Variants on orders
Activating the grid format for a product group will make batch adding variants on to orders easier to handle: