Flexible purchase order and supplier management

Fully integrated replenishment and purchasing, linking current inventory levels and sales performance to reordering to ensure you’re meeting demand.

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"Inventory is updated as soon as purchase orders are received, sales orders are pushed efficiently through a pick, pack and ship process, and invoices go directly into the accounting system at the end of the day. Brightpearl is one central system, so detailed information can be linked between sales, products and accounts."

Rich Auden, Lush Longboards

Key Purchase Order and Supplier Management Features

Data-driven purchase order management, drop-shipping automation and real-time accounting updates to efficiently optimize your supplier-to-door fulfillment process.

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Automate back-to-back purchase ordering

Set purchase quantities, inventory levels, and make intelligent adjustments using simple and transparent low inventory reports. Brightpearl automatically places purchase orders, and provides flexible tools for more consistent management for purchases.

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Centralized supplier management

See a complete audit log of your supplier contact records - from emails to call notes - to keep track of your latest communication, orders, or due payments and other obligations. Collaborate with purchasing and merchandising teams to know when orders and payments are due.

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Low inventory reporting

Get automatic insight into products that are hitting their low inventory threshold. Quickly place new purchase orders or fine-tune the reorder quantities and suppliers to reach new levels of efficiency.

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Easily calculate landed costs

Know the true cost of the products and keep tabs on the margins for both domestic and international sales by tracking all of your landed costs per product, without missing freight charges, import duty, insurance, tariffs, and taxes. Know your profits to scale business through cross-border trade.

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Supplier access portal

Adjust workflows in Brightpearl to match the process that fits your needs. Set delivery dates (manually or using lead time), and provide supplier access to the web portal to eliminate manual tracking and data entry on your end. Further streamline your purchasing operations with advanced automation.

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Dynamic unit cost tracking

Track unit costs, margins, and revenue separately and for each vendor. Each supplier can have a unique assigned price list or use a shared price list. Use the profit at a glance report to gain quick insight into your performance, or dive deeper to analyze historical data per period.

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FIFO inventory costing method

Trust your inventory valuation and maintain high asset values and profitability during periods of inflation with updates to inventory costs in real time using the FIFO (first-in, first-out) valuation method. All updates are immediately visible in your accounting journals, so inventory costing is always up-to-date.

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Batch invoicing

Automatically process batch invoices by generating a single purchase invoice for multiple purchase orders in a few clicks. Add the supplier’s invoice number, and our accounting module will correctly update balances and purchase orders.

Benefits of purchasing and supplier management software

  • Smart supply planning

  • Track every action of a purchase order

  • Optimize your supplier management

  • Gain real purchasing power

Smart supply planning

Inventory shortages and overages are caused by a lack of transparency and as a result damage your sales, brand, and operations. With Brightpearl, control your inventory by anticipating delivery dates, plan purchases using sales metrics, and automatically reorder low inventory.


Track every action of a purchase order

Purchase orders are critical to all functions of your business, especially when it comes to managing your supply chain. Brightpearl allows you to easily monitor and centralize your data and quickly take action with your suppliers.

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Optimize your supplier management

As your business grows, the complexities surrounding your progress shouldn’t interfere with your success. With Brightpearl, you can organize your processes to help support the costs, flexibility and adoption of your suppliers so you know who ordered what, when, and from whom.


Gain real purchasing power

Successful online retail involves knowing the ins and outs of your business so you’re able to buy the right products in the right quantities at the best possible price. With a full understanding of your true product costs, you can ensure you have the information required to forecast demand effectively.

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World class integrations

  • Shopify logo
  • Big Commerce logo
  • Magento logo
  • Amazon Logo
  • eBay logo
  • Wallmart logo
  • Xero logo
  • Quickbooks logo
  • Shipstaion logo

“The great thing about Brightpearl is it allows me to go on running my business, whilst it runs the admin side of my business - it’s all taken care of.”

A powerful all-in-one retail operations platform for retailers and wholesalers

Simplify your purchase order and supplier workflows by managing all your orders, inventory, CRM, accounting and reporting in one single system. With Brightpearl, you can streamline and automate your back office, giving you valuable time back to focus on the sales and growth side of your business.

Frequently asked questions

Is there low inventory reporting to help create purchase orders?

Yes. Brightpearl has its own low inventory report, which is populated by inventory threshold levels and reorder quantities. This can then be used to place automatic purchase orders with any supplier that is associated with those particular products.

Can I manage my suppliers and all outstanding invoices in Brightpearl?

Yes, you certainly can! Each supplier has its own contact “timeline” within Brightpearl just like your customers do. All orders, payment history, emails, notes and contact information is held within these timelines, allowing you to keep all information in one place. As for outstanding invoices, you can easily see these within each timeline, in your purchase order list or when viewing the real-time accounts payable report.

Is it easy to track what inventory I have on purchase order?

It’s easy to obtain this information in Brightpearl by looking at the ‘on PO’ column within your product catalog. By clicking into this number for more details, you will see exactly which purchase orders the items are on as well as which warehouses the incoming deliveries are being sent to.

Does Brightpearl support both B2B and B2C?

Yes. Through best practice workflows, automated processes and useful integrations, Brightpearl can easily support the needs of both B2B and B2C businesses. To find out more about the key functionality Brightpearl offers to both business types, take a look at our detailed solutions pages for Wholesale and Online Retailers.

What does Brightpearl integrate with?

Brightpearl integrates with all the leading ecommerce platforms and online marketplaces including BigCommerce, Magento, Shopify, eBay and Amazon via high performance connectors we’ve built in-house. Brightpearl also has its own integrated iPad-based point of sale with offline mode capabilities. Alongside this, we’ve also built apps to support card payments, email marketing and landed-cost. And we have a thriving ecosystem of partners who have built integrations to connect with popular shipping carriers, as well as 3PL systems, automated EDI solutions and more. Take a look at our Partner Directory for more info.

See the benefits of Brightpearl’s purchase management system in action

See the benefits of Brightpearl’s purchase order and supplier management system in action with a personalized no-obligation demo from our business experts.